CAPAce™

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A cornerstone to effective planning and management of Capital Programs over the course of their lifecycles is the management of their Capital Funds and Budgets. To many cities/municipalities, this presents complicated and sometime painful challenge. Cities are faced with fiscal management responsibilities that demand the ability to manage multiple fund sources across multiple projects and programs, and to plan for the budgets and funds required to implement these projects with consideration given to both expenditure and revenue generation as part of these plans. Additionally, managing these Capital Budgets and Funds require consideration of the impact of Operating Expenses on these projects and therefore their budgets. The impact of successful managing of budgets, plans and projects is so crucial to the cities and municipalities and the constituents they serve. In fact, the implementation or lack of a Capital Budget Management (CBM) process and, subsequently, the ability to effectively manage these programs will often dictate the success or failure a municipality has in attaining its "Bond Rating".

What are the typical challenges facing CBM?

• Managing a Complex Process through all Phases
• Effectively Managing Capital Budget Portfolio
• Single Source for Visibility and Control
• Analysis and Decision Management Support
• Ability to capitalize on Historical Data/Knowledge
• Multi-Year Planning and Ongoing Updates
• Multiple Fund Sources across multiple programs and projects

How to target these challenges successfully? It requires a solution that is more than just a Planning or Financial Management tool. It requires a tool that can address the above challenges in the context of the overall Capital Program Portfolio, and with the means to affect a comprehensive Decision Support and Process Management program.

CAPAce™ is a web-based Enterprise Software application specifically designed for Capital Budget Management (CBM) over the course of the entire lifecycle. Typical modules in CBM include: Planning, Portfolio Management, and Budgetary and Fund Management. CBM, however, can be brought to a higher level through the implementation of CAPAce™. It not only manages the Capital Budget lifecycle but also manages the CBM process, and literally enabling agencies to define, manage, and measure the performance of the Capital Budget Planning and Management Execution. CAPAce™ provides Capital Budget Management in the context of the city’s Capital Program Portfolio, which enables agencies to assess, evaluate, and prioritize Capital Programs and their projects in order to determine the most optimal use of funds… with consideration given to criteria and factors both of a quantitative and qualitative nature… fiscal, environmental, and public safety. Finally, CAPAce™ provides a comprehensive Decision Support and Knowledge management function critical to achieving an effective CBM solution.

CAPAce™ is:

• A Capital Budget Management (CBM) System
• A Portfolio and Decision Management tool for developing sound Capital Budget Plans and Programs
• A Knowledge Management tool to store proposals, projects, funding plans and approvals
• A Data Management system to capture, control, and disseminate data during the process
• A Process Management Tool to organize and control the process
• A Single View and Source for effectively achieving CBM Integrating with other Enterprise Applications (ERP, CRM, Financial Systems, and Legacy Systems)