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Capital Project Monitoring... Commentary on the GFOA Best Practices

Part 7: Evaluate Monitoring and Reporting Activities

 This is the seventh and final article series of our commentary on the GFOA recommended practices for Capital Project Monitoring and Reporting. We have found as with most of the recommended practices a broad array of approaches to evaluation of monitoring and reporting practices. Our comments will focus on some the big picture benefits of the last three recommendations.

 

Evaluate monitoring and reporting activities

 

In order to assure that capital project monitoring and reporting practices continue to be effective and relevant to the organization, jurisdictions should conduc a periodic review of these practices, including at minimum:

 

  • An inspection of reporting data for accuracy and completeness.
  • The existence and adequacy of measures used for quality assurance and control in each phase of capital projects.
  • Solicitation of feedback (using surveys, interviews and other feedback mechanisms) from stakeholders on the adequacy and relevance of reports and reporting tools, including the extent to which business needs are being addressed.
  • A comparison of the organization's report format and content to other agencies' practices.
  • An assessment of the adequacy of communication between various organizational units.

 

GFOA Recommended Practice: Capital Project Monitoring and Reporting (2007) (CEDCP) October 19, 2007

 

"Solicitation of feedback (using surveys, interviews and other feedback mechanisms) from stakeholders on the adequacy and relevance of reports and reporting tools, including the extent to which business needs are being addressed."

 

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