--- title: Request a CIPAce Demo and Procurement Guidance | CIPPlanner description: Request a CIPAce demo tailored to your program, and get the security documentation, procurement guidance, and implementation planning your evaluation and purchase require. image: https://www.cipplanner.com/hubfs/raw_assets/public/cipplanner-theme/images/og-default.png --- [![CIPPlanner](https://www.cipplanner.com/hs-fs/hubfs/raw_assets/public/cipplanner-theme/images/cipplanner-logo.png?width=180&height=36&name=cipplanner-logo.png)](https://www.cipplanner.com/home?hsLang=en) - Platform - Solutions - Who We Serve - Customers - [Contact](https://www.cipplanner.com/contact?hsLang=en) [Request a Demo](https://www.cipplanner.com/request-a-demo?hsLang=en) #### The Platform - [CIPAce Platform Overview](https://www.cipplanner.com/platform?hsLang=en) - [AI Core](https://www.cipplanner.com/platform/ai-core?hsLang=en) - [Integrations and APIs](https://www.cipplanner.com/platform/integrations?hsLang=en) - [Security and Compliance](https://www.cipplanner.com/platform/security-and-compliance?hsLang=en) Platform One metadata-driven, low-code platform underneath every solution, so adding a solution is a configuration, not a second system of record. [Explore the CIPAce platform ›](https://www.cipplanner.com/platform?hsLang=en) #### Plan and Deliver - [Capital Planning and Budgeting](https://www.cipplanner.com/solutions/capital-planning-and-budgeting?hsLang=en) - [Capital Program Lifecycle Management](https://www.cipplanner.com/solutions/capital-program-lifecycle-management?hsLang=en) - [Project Schedule and Resource Management](https://www.cipplanner.com/solutions/project-schedule-and-resource-management?hsLang=en) #### Operate and Maintain - [Enterprise Asset Management](https://www.cipplanner.com/solutions/enterprise-asset-management?hsLang=en) - [Inspection and Work Management](https://www.cipplanner.com/solutions/inspection-and-work-management?hsLang=en) - [Bridge Inspection and Asset Management](https://www.cipplanner.com/solutions/bridge-inspection-and-asset-management?hsLang=en) Lifecycle Condition data from operations feeds the next capital plan. Start where the pressure is and add the rest without a second implementation. [Talk to us about your program ›](https://www.cipplanner.com/request-a-demo?hsLang=en) #### Sectors - [Cities and Counties](https://www.cipplanner.com/who-we-serve/cities-and-counties?hsLang=en) - [Transportation and Aviation](https://www.cipplanner.com/who-we-serve/transportation?hsLang=en) - [Water and Utilities](https://www.cipplanner.com/who-we-serve/water-and-utilities?hsLang=en) - [Private Enterprise](https://www.cipplanner.com/who-we-serve/private-enterprise?hsLang=en) Qualification Every sector page carries the funding sources, reporting obligations, and approval chain that shape a capital program in that sector. Named agencies and their results are in Customers. [See customer results ›](https://www.cipplanner.com/customers?hsLang=en) #### Customer Stories - [Fairfax County, Virginia](https://www.cipplanner.com/customers/fairfax-county?hsLang=en) - [New York City Department of Transportation](https://www.cipplanner.com/customers/nycdot?hsLang=en) - [City of Baltimore](https://www.cipplanner.com/customers/city-of-baltimore?hsLang=en) - [San Antonio Water System](https://www.cipplanner.com/customers/saws?hsLang=en) - [Indianapolis Airport Authority](https://www.cipplanner.com/customers/iaa?hsLang=en) - [Veolia Water](https://www.cipplanner.com/customers/veolia?hsLang=en) #### More From Customers - [All Customer Stories](https://www.cipplanner.com/customers?hsLang=en) - [Case Studies on Request](https://www.cipplanner.com/customers#on-request) - [Ask for a Peer Reference](https://www.cipplanner.com/contact#form) Proof More than 250 billion dollars in capital projects and programs managed on CIPAce, across 24 U.S. states. [View all customer stories ›](https://www.cipplanner.com/customers?hsLang=en) [Home](https://www.cipplanner.com/home?hsLang=en) › Request a Demo Request a Demo and Procurement # See CIPAce Against Your Own Program Book a demo built on your project types, your funding sources, and your approval chain, and get the security documentation, procurement guidance, and implementation planning your evaluation and purchase require. [Explore the Details](https://www.cipplanner.com/request-a-demo#challenges) [Schedule a Demo](https://www.cipplanner.com/request-a-demo#demo) Also Known As Request a Demo · Procurement · RFP Support · Evaluation ![CIPAce demo tailored to an agency program](https://www.cipplanner.com/hs-fs/hubfs/raw_assets/public/cipplanner-theme/images/request-a-demo.png?width=640&height=480&name=request-a-demo.png "CIPAce demo tailored to an agency program") **$250B+** in capital programs across all CIPAce customers **20,000+** users across all CIPAce customers **25 years** of CIPPlanner capital infrastructure delivery Request a Demo [What Buyers Need](https://www.cipplanner.com/request-a-demo#challenges) [What We Bring](https://www.cipplanner.com/request-a-demo#capabilities) [Questions](https://www.cipplanner.com/request-a-demo#questions) [Schedule a Demo](https://www.cipplanner.com/request-a-demo#demo) What Buyers Need ## What an Evaluation Actually Requires A useful evaluation is more than a feature tour. These are the things a committee needs to move from interest to a defensible purchase. 1 ### A Demo That Does Not Match Your Program A generic sandbox demo shows features, not fit. Evaluation committees need to see the platform against their own project types, funding sources, and approval chain. 2 ### Security Review That Stalls the Purchase Procurement cannot proceed without the security and hosting documentation, so it should be on the table from the first conversation. 3 ### Unclear Contract Vehicles Agencies need to know how they can actually buy, through a competitive RFP or an existing cooperative vehicle, before they can plan a purchase. 4 ### Migration From a Legacy System Replacing a legacy capital system raises real questions about data migration and cutover that belong in the evaluation, not after it. What We Bring ## A Demo and the Documentation to Buy Every engagement brings the pieces an evaluation and a procurement need, tailored to your program. ### A Demo on Your Program We use your project types, funding sources, and approval chain, not a generic sandbox, so the committee sees fit rather than features. ### Security and Compliance Documentation Hosting attestation, access control, audit, and the vulnerability practice, ready for your security review from the start. ### Procurement and Contract Guidance Help understanding the contract vehicles available to you, so the path to purchase is clear before you invest in an evaluation. ### Implementation and Migration Planning A field-tested implementation approach and a plan for migrating from your legacy capital system, scoped to your program. Procurement Questions ## Evaluating and Buying CIPAce, Answered The questions below are the ones evaluation and procurement teams ask most often. Each answer gives the general practice first, then how we support it. ### How do agencies write an RFP for capital program management software? A strong RFP describes the capital lifecycle you need covered, from intake and prioritization through delivery and asset management, and asks vendors to show configurability, integration, security, and references rather than a feature checklist. We can share requirement language drawn from live public implementations to help you scope one. ### What should be in a capital software demo agenda? Anchor the agenda to your own process: intake and ranking, funding projection and budget, delivery and contracts, and reporting to leadership, each shown on your data. A CIPAce™ demo is built around your project types, funding sources, and approval chain so the committee evaluates fit. ### What contract vehicles are available for capital program software? Public agencies typically buy through a competitive RFP or through an existing cooperative purchasing vehicle, depending on jurisdiction and dollar threshold. We can help you identify the vehicles available to your agency so the path to purchase is clear before the evaluation. ### How long does capital program software implementation take? It depends on scope, the number of processes configured, and data migration, so a responsible answer is a plan rather than a fixed number. As a documented example, the City of Baltimore moved from project kickoff to go live in three months. We will scope a realistic timeline to your program. ### What does capital program software implementation involve? Implementation configures the platform to your business processes, sets up workflows and reports, integrates the systems you run, migrates your data, and trains your users. CIPAce™ uses a field-tested implementation approach, and because it is configured rather than custom-coded, much of the setup is configuration rather than development. ### How do agencies budget for a capital program management system? Budget for licensing, implementation and configuration, integration work, and ongoing support, scoped to the number of users and processes. We will help you build a defensible cost picture for your program during evaluation. ### Cooperative purchasing versus competitive RFP for government software They are two routes to the same purchase. - A **competitive RFP** defines your requirements and evaluates responses, which suits large or novel purchases - **Cooperative purchasing** uses an existing awarded contract to buy faster We can support either path with the documentation and references it requires. ### What security documentation do agencies request during procurement? Typically the hosting attestation and where it applies, the access control and single sign-on model, the audit trail scope, and the vulnerability management and disclosure process. CIPAce™ can provide documentation on each. The Security and Compliance page summarizes what is available. ### How do agencies plan data migration from a legacy capital system? Plan migration as part of the evaluation: inventory the data and its quality, decide what carries forward, map it to the new structure, and validate after cutover. Fairfax County replaced a legacy system and records from disconnected tools with a single CIPAce™ system of record, so this is a path we have run before. ### Who should be on a capital software evaluation committee? Include the capital planning and CIP team, finance and budget, the departments that will deliver projects, IT and security, and procurement, so fit, funding, delivery, and compliance are all represented. We tailor the demo so each of those stakeholders sees the part of the platform they own. Related ### [The CIPAce Platform One configurable platform behind every solution View](https://www.cipplanner.com/platform?hsLang=en) ### [Security and Compliance Documentation for your security review View](https://www.cipplanner.com/platform/security-and-compliance?hsLang=en) ### [Customers References at your scale and sector View](https://www.cipplanner.com/customers?hsLang=en) ## Schedule a Demo with CIPPlanner Tell us about your program and we will tailor the session and bring the documentation your evaluation needs. Thirty minutes with someone who has implemented for an agency like yours. ### Schedule a Demo Tell us the size of your capital program and your timeline and we will tailor the session. ![CIPPlanner](https://www.cipplanner.com/hs-fs/hubfs/raw_assets/public/cipplanner-theme/images/cipplanner-logo-white.png?width=217&height=30&name=cipplanner-logo-white.png) For more than 25 years, CIPPlanner has delivered enterprise capital program management solutions to public sector infrastructure owners. CIPAce™ serves as the system of record for billion-dollar programs across city, county, state, utility, and transportation agencies in 24 U.S. states. [Request a Demo](https://www.cipplanner.com/request-a-demo?hsLang=en) #### Platform [CIPAce Platform Overview](https://www.cipplanner.com/platform?hsLang=en) [AI Core](https://www.cipplanner.com/platform/ai-core?hsLang=en) [Integrations and APIs](https://www.cipplanner.com/platform/integrations?hsLang=en) [Security and Compliance](https://www.cipplanner.com/platform/security-and-compliance?hsLang=en) #### Solutions [Capital Planning and Budgeting](https://www.cipplanner.com/solutions/capital-planning-and-budgeting?hsLang=en) [Capital Program Lifecycle Management](https://www.cipplanner.com/solutions/capital-program-lifecycle-management?hsLang=en) [Project Schedule and Resource Management](https://www.cipplanner.com/solutions/project-schedule-and-resource-management?hsLang=en) [Enterprise Asset Management](https://www.cipplanner.com/solutions/enterprise-asset-management?hsLang=en) [Inspection and Work Management](https://www.cipplanner.com/solutions/inspection-and-work-management?hsLang=en) [Bridge Inspection and Asset Management](https://www.cipplanner.com/solutions/bridge-inspection-and-asset-management?hsLang=en) #### Who We Serve [Cities and Counties](https://www.cipplanner.com/who-we-serve/cities-and-counties?hsLang=en) [Transportation and Aviation](https://www.cipplanner.com/who-we-serve/transportation?hsLang=en) [Water and Utilities](https://www.cipplanner.com/who-we-serve/water-and-utilities?hsLang=en) [Private Enterprise](https://www.cipplanner.com/who-we-serve/private-enterprise?hsLang=en) #### Customers [All Customer Stories](https://www.cipplanner.com/customers?hsLang=en) [Fairfax County, Virginia](https://www.cipplanner.com/customers/fairfax-county?hsLang=en) [New York City Department of Transportation](https://www.cipplanner.com/customers/nycdot?hsLang=en) [City of Baltimore](https://www.cipplanner.com/customers/city-of-baltimore?hsLang=en) [San Antonio Water System](https://www.cipplanner.com/customers/saws?hsLang=en) [Indianapolis Airport Authority](https://www.cipplanner.com/customers/iaa?hsLang=en) [Veolia Water](https://www.cipplanner.com/customers/veolia?hsLang=en) [Case Studies on Request](https://www.cipplanner.com/customers#on-request) #### Company [Request a Demo](https://www.cipplanner.com/request-a-demo?hsLang=en) [Contact](https://www.cipplanner.com/contact?hsLang=en) © 2026 CIPPlanner Corporation. All rights reserved. [Privacy Policy](https://www.cipplanner.com/contact#privacy)[Cookie Policy](https://www.cipplanner.com/contact#cookies) [Security and Compliance](https://www.cipplanner.com/platform/security-and-compliance?hsLang=en) ```json { "@context" : "https://schema.org", "@type" : "FAQPage", "mainEntity" : [ { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "A strong RFP describes the capital lifecycle you need covered, from intake and prioritization through delivery and asset management, and asks vendors to show configurability, integration, security, and references rather than a feature checklist. 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