NYCDOT Modernizes Infrastructure Management with CIPAce

The New York City Department of Transportation manages its capital program on the CIPAce™ Enterprise Platform, which it selected to modernize legacy computing environments and manage 14.4 billion dollars in capital infrastructure investments.

The platform addresses the entire contract and project lifecycle and supports critical projects such as the rehabilitation of the Brooklyn Queens Expressway.

NYCDOT manages its contract and project lifecycle on the CIPAce™ Enterprise Platform from CIPPlanner. The agency selected CIPPlanner to implement a digital transformation across the entire contract and project lifecycle, with user-friendly customization tailored to the transportation industry.

The platform manages over 1,800 active infrastructure projects under an unlimited enterprise license.

The change is moving estimation, bidding, and invoicing into one system. On CIPAce™, NYCDOT develops cost estimates at the 30, 60, 90, and final phases, generates bid pages, and captures multiple vendor bids through the contract negotiation lifecycle.

Financial management data connects directly to contracts, and vendors create, sign, and submit invoices electronically, which removes the manual review process.

The multi-billion-dollar rehabilitation of the Brooklyn Queens Expressway is one of the critical projects NYCDOT supports on the CIPAce™ Enterprise Platform.

Running it on the same platform that manages the wider capital program lets the agency manage the work with greater precision and fiscal accountability.

Electronic invoicing works when vendors act inside the owner's system. On CIPAce™, vendors directly create, digitally sign, and submit invoices, and the platform enables complex validation for Direct Technical Labor rates.

Making paper invoices obsolete removes the manual review process and saves significant human hours previously spent reconciling them.

The New York City Department of Transportation manages a 14.4 billion dollar capital program on CIPAce™, tracking multiple funding sources, including City Capital and City Expense alongside federal and state grants, to maximize reimbursement.

NYCDOT oversees one of the most complex metropolitan transportation systems in the world, serving about 8.5 million residents and approximately 60 million annual visitors.

NYCDOT tracks Direct Technical Labor at the task and hourly level, one of its strategic objectives for modernizing contract and project management.

When vendors submit invoices electronically, CIPAce™ enables complex validation for Direct Technical Labor rates, so the labor detail is checked as part of the invoice rather than in a separate manual review.

NYCDOT manages complex construction and design contracts for the rehabilitation of nearly 800 aging city bridges on CIPAce™, including East River bridges that are over 100 years old and require ongoing monitoring and strategic rehabilitation.

Managing these contracts on one platform supports the precision and fiscal accountability that aging infrastructure at this scale demands.

Staged estimates keep a project's budget honest as its design matures. On CIPAce™, NYCDOT develops project cost estimates at the 30, 60, 90, and final phases.

These estimates generate bid pages and capture multiple vendor bids, so the estimate and the bidding process stay connected through the contract negotiation lifecycle.

CIPAce™ provides Bid and Solicitation Management for transportation agencies, with customization tailored to the transportation industry. It develops cost estimates at the 30, 60, 90, and final phases, generates bid pages, and captures multiple vendor bids.

NYCDOT uses these capabilities to support the full contract negotiation lifecycle across a 14.4 billion dollar capital program.